Terms and Conditions for AI Impact Lab

1. GENERAL PROVISIONS

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1. These Terms and Conditions (“Terms”) define the terms and conditions of a program designed to enhance participants’ AI literacy significantly and for the development of a working prototype (minimal viable product/product concept) of an AI-based Solution and create a development strategy, organized under the name AI Impact Labs. A structured program designed to enhance participants’ AI literacy significantly.
2. The Organiser of the AI Impact Labs is Tech To The Rescue Foundation, with its registered office at Hoża 86/410, 00-682 Warsaw, Poland, entered into the Register of Associations, Other Social and Professional Organizations, Foundations, and Independent Public Health Care Facilities kept by the District Court for the Capital City of Warsaw, XIII Commercial Department of the National Court Register under KRS number 0000937683, NIP (Tax Identification Number) 5272981322 („Organiser” or “TTTR”).
3. Contact with the Organizer is possible at the dedicated address: ai@techtotherescue.org.

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2. DEFINITIONS

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For these Terms, the following terms shall have meanings ascribed to them below:

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1. SIO - a non-governmental organization, including non-profit and for-profit entities, organized and operated for a collective, public or social benefit, at an early stage of AI solution development that have a defined problem and minimal data resources, but are committed to creating a prototype during the Program, who was qualified to the Program.
2. Privacy Policy - a privacy policy currently available at www.techtotherescue.org;
3. Website - the website available at: www.techtotherescue.org containing information on the Program and enabling registration for participation in the Program for the Participants,
4. Program - AI Impact Labs organized by Organiser, cohort-based learning program (both synchronous and asynchronous), covering topics related to product roadmap creation and implementation strategy, as well as prototyping.
5. Terms and Conditions -  these terms and conditions.
6. Account - account registered by the SIO in accordance with Terms of Services available at: www.techtotherescue.org/terms-of-service 

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3. THE PROGRAM 

1. The Program is aimed at SIOs. Due to the nature of the Program, it is not addressed to consumers (a consumer is a natural person making a legal transaction with the entrepreneur not directly related to his/her business or professional activity). Therefore, these Terms in this scope shall not apply to the conclusion of contracts with consumers.
2. The Program is run periodically at the Organizer's discretion. Information about recruitment will be published on the website. 
3. The Program lasts ten weeks. Once qualified, SIO are required to actively participate throughout the Program in order to achieve its purposes.
4. The Organizer reserves the right to shorten or extend the duration of the Program, change the dates or order of application periods or cancel a given cohort at any time.
5. Participation in the Program is free of charge for the SIO. 
6. SIO may come from different countries excluding countries that are embargoed by the US or the EU. The Program will be conducted in English.
7. The Program is not a development agency. During the Program th Organizer ensure the framework and mentorship. But SIO is obliged to build the prototype. The Program also is not a grant program. The Organizer prepares the SIO for the possibility of funding but the Organizer does not provide it.
8. Participation in the Program no obliged the SIO to participate in the AI Impact Scaling Program regulated by separate terms and conditions.

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4. PARTICIPATION RULES

1. The Organizer may set a limit on the number of Participants in each edition of the Program. These limits may change depending on the Organizer's decision.
2. SIO qualified for the Program – in accordance with section V below - are required to fulfill the general obligations:

1. designate people who will represent the SIO during the Program - a minimum of two decision-makers and one person with technical aptitude, (required commitment: 8-10 hours of work per week and communicative English);
2. inform about each change of people indicated in letter a above;
3. provide the Organizer (with the right of forwarding to the Tech Companies) with data sets, resources, and/ or materials if needed for effective participation in the Program;
4. participation in AI Literacy Measurement;
5. declare availability for the media in case of possible requests for interviews and quotes related to the Program;
6. operate on a not-for-profit basis and/or have a mission to benefit the broader community.

3. AI Literacy Measurement is the key quality metric for the Bootcamp, which shows how SIO’s understanding of AI concepts, tools, processes, and ethical implications has changed, and how they are able to apply this knowledge in practice within their own projects or organizations. The Organizer may carry out the AI Literacy Measurement using a pre- and post-bootcamp survey or quiz covering, including, among others, i) knowledge of core AI terminology and concepts, awareness of available AI tools and platforms, ability to accurately identify and define viable AI use cases for their organization, understanding of ethical issues and risks associated with AI deployment. The SIOs are required to complete the survey both before and after the Bootcamp - completing these assessments is mandatory. AI Literacy Measurement is anonymous.
4. Participation in the Program is equivalent to the SIO granting a non-exclusive, perpetual and territorially unlimited license to use its name and logo, which the SIO must provide to the Organizer upon request. The name and logo will be featured in case studies (articles, photos and videos) on social media and blog portals owned by the Organizer, as well as in publicly available media portals and press regarding participation in the Program. The license and further sub-licenses are granted free of charge. The SIO has been informed that failure to provide such consent will prevent participation in the Programs.
5. The Organizer may not allow for participation in the Program or remove SIO  from the Program, without first calling for an omission of the violation, if:
   
   1. the application subject is not related to the Program,
   2. there is a reasonable suspicion that the SIO applied for a purpose contrary to the purpose of the Program (in particular, to recruit employees),
   3. SIO do not comply with these Terms and Conditions,
   4. SIO fails to fulfill the obligations specified in these Terms and Conditions – after prior notification and request to remedy the violations,
   5. SIO do not respond and provide Impact data in the Impact Measurement activities organised by the Organiser, for a period of 6 months or more,  upon informing the SIO.
6. As the participants in the Program and taking full advantage of the opportunities the SIO are obliged to, in accordance with the Organizer’instructions and recommendations:
   
   1. go through the AI strategy building bootcamp during the Program;
   2. develop and deliver prototype of the AI solution,
   3. create AI Solution Strategy document;
   4. report on the impact the Program and AI solutions brought to the SIO in either of the following ways: growth in the number of beneficiaries; reduction of time to reach their impact;  reduction in the costs of their operations; progress against SDGs targets.

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7. The SIO can voluntarily fill out satisfaction surveys regarding participation in the Program delivered by the Organizer.
8. In a situation in which the SIO fails to fulfill the obligations specified in item 3 and 5 above, the Organizer is entitled to remove such SIO from the Program participants after prior notification and request to remedy the violations.

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5. QUALIFICATION PROCES

1. Registration of the SIO as a Program participant takes place as a result of a qualification process, the aim of which is readiness to participate in the Program.  To avoid any doubts the SIO confirms that it is aware that the participant's choice is the sole and free decision of the Organizer.
2. The Organizer would state detailed information about the desired SIO profile will be included in Organizer’s Website and outreach communications.
3. To be eligible for applying to the Program, the SIO must first complete its Tech To The Rescue Profile in full. After that SIO must complete the dedicated application form. 
4. The condition for submitting to the Program the application is accepting these Terms by checking the dedicated checkbox (obligatory). These Terms will also be provided in electronic form on the Website.
5. Submitting the application also means that the person who sends the submission on the SIO’s behalf has read the Privacy Policy and fully accepts these and that he/she is authorized to act on behalf of the SIO.
6. Sending the application implies the SIO’s consent to receive organizational information during the Program, if SIO will be qualified, via the address e-mail indicated in the form, which is necessary to ensure the conduct of the Program.
7. The Organizer invites and accepts only SIO who are able to confirm their legal status by providing registration documents confirming entity registration in their country of origin.
8. The SIO that is interested in participating in the Program should, provide the required information, within the time specified by the Organizer.
9. The failure to provide the information referred to in item 8 above SIO means resignation from the application process to the Program.
10. The Organizer informs the SIO of the results of the qualification process. The Organizer reserves the right to decline applications that do not meet the requirements of the Program or readiness standards.
11.  Confirmation of the SIO's qualification for the Program means that the SIO becomes a Program participant and is obligated to fulfill the obligations specified in these Terms and Conditions.

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6.  THE GENERAL RULES OF THE PROGRAM

1. The Organizer will each time inform SIO about the planned activities via email or/and through indicated channels, and will also specify the rules of application and participation in them. The Organizer may also introduce a schedule and agenda for such activities.
2. Conducting the activities will depend on the current capabilities of the Organizer, in particular on obtaining appropriate technical, human and organizational resources.
3. The dedicated team supports SIO during this step by maintaining the tools and addressing any technical issues.
4. As part of the Program SIO can gain access to third-party copyrighted materials, including speakers, presentations and videos. The Organizer, by sharing the third party materials, grants to the SIO a non-exclusive, without territorial or time limitations, sublicense to playback the third party materials at the place and time of the SIO’s choosing, exclusively for personal use, for non-commercial purposes. The Organizer may terminate the sub-license at any time, if the Organizer is notified and the terms of the sub-license are violated by the SIO or the copyright owner terminates the license to the Organizer.
5. SIO is obligated to provide all necessary information, including information requested by the Organizer, and to ensure its accuracy and timeliness. SIO is also responsible for ensuring that the information provided does not include personal data or information that constitutes SIO's company secrets, the provision of which is not required for the implementation of the Program. Providing such data signifies that SIO consents to, or has the appropriate legal basis for, its transfer to the Organizer and its use by the Organizer in accordance with the Rules and these Terms and Conditions.
6. SIO are required to not provide: i) confidential or other information constituting a business secret, ii) personal data, including personal data of third parties, iii) information that violates good morals, principles of social coexistence, laws or rights of third parties. The person acting on behalf of the organization is solely responsible for the extent of the information disclosed.
7. The information referred to in item 5 above may be published by the Organize in other places, including other Internet portals, for the purpose of seeking additional channels of support for the SIO or implementation of support, to which the SIO agrees.
8. The SIO may notify the Organize that certain information specified in form constitutes confidential information in order to keep it off the Website. The Organizer does not guarantee but to the extent possible will not disclose the indicated information on the Website to the public.
9. The Organizer are authorized to use information about SIO (name of the entity and information about cooperation with indicated Tech Companies)  and SIO’s program collected during the Program, in particular during an impact measurement, for research, analytical, or publication purposes (in particular, to create reports, articles, or case studies) regarding the Administrator and our Programs, as well as, in particular, the impact of our activities on society.
10. The SIO, by joining the Program, agreed that the Organizer is entitled to share above mentioned data with the third parties for the purpose indicated in item 9 above or contact SIO to inform or invite SIO to participate in research organized by third parties, in order to conduct research and analytical activities regarding the Organizer and Organizer’s Programs.

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7. THE STAGES OF THE PROGRAM - PRE-WORK AND BOOTCAMP 

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1. The pre-work stage lasts 3 weeks. The main objective is to equalize the foundational knowledge among participants (AI Literacy) through curated self-study materials. SIOs are required to review all materials and complete the assigned exercises during the three-week pre-work phase. Failure to complete the pre-work within the specified timeframe may result in the participant not being admitted to the bootcamp.
2. After completing the pre-work, SIOs transition to the intensive Bootcamp, which runs for 7 weeks. The goal of the Bootcamp is to develop SIO’s competencies in artificial intelligence, support them in preparing an initial prototype of an AI Solution Strategy addressing a selected organizational or social challenge and strengthen SIO’s ability to identify areas where AI can support the achievement of their mission. The Bootcamp includes workshop activities, consultations, and SIO’s independent work between sessions.
3. Participant requirements during Bootcamp:
   
   1. mandatory attendance: A minimum of two decision-makers and at least one person with technical aptitude must commit to full participation in live sessions and homework;
   2. time commitment: Participants must allocate a minimum of 8-10 hours per week in total (including live sessions, homework, and internal team meetings);
   3. english proficiency: all engaged team members must be communicative in English,
   4. SIO must ensure 90% attendance at live sessions.
4. During  the Bootcamp, the Organizer can measure the quality of activities within the Program using tools such as surveys and quizzes. What is more, the SIOs’ are obliged to attend during AI Literacy Measurement, in accordance with section IV item 3 above. 
5. Program Completion Criteria. The SIO successfully completes the Program with the following core deliverables:
   
   1. completing surveys and other activities as part of AI Literacy Measurement.
   2. a validated functional prototype addressing a clearly defined social problem.
   3. a finalized AI Solution strategy (Solution Blueprint) for the prototype, including a technical roadmap, ethics, and sustainability plan, including the following documentation:
      
      1. a clear description of the proposed AI Solution, including the problem it addresses, the intended users, and the expected value for the SIO or beneficiaries;
      2. an outline of the technical approach and implementation concept, describing how the solution could work, what technologies or tools may be used, and what data sources may be required;
      3. an overview of key ethical, operational, and sustainability considerations, including responsible AI use, potential risks, and the conditions required for long-term maintenance and scaling.
6. The documentation mentioned in item 5 is an element of recognition that the SIO has completed the Program, as well as an element of qualification for the AI Impact Scaling Program, if it will be launched by the Organizer. 
7. Completing the Program does not mean automatic qualification for the next stage, which is the AI Impact Scaling Program regulated by separate terms and conditions. Completion of the Program is a prerequisite, but not a guarantee, for entry into the AI Impact Scaling Program. 

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8. RESPONSIBILITY OF THE ORGANIZER 

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1. To the extent permitted by law, the Organiser is not responsible for:

1. the SIO’s actions which are inconsistent with these Terms and Conditions, including damage caused to third parties as a result of the participation in the Program in a manner contrary to these Terms and Conditions and the law,
2. provision of third parties’ data by the SIO during the Program,
3. consequences of providing false, incomplete or incorrect data by SIO, 
4. interruptions or difficulties in participation in the Program for other reasons attributable to the SIO, e.g., an overflowing mailbox, failure to register, or late registration.
5. inability or difficulty in participation in the Program due to non-fulfillment of the technical requirements specified in these Terms and Conditions,
6. for the correctness and accuracy of the guidance and information provided to the SIO as part of consultation and support during the Program;
7. the usefulness and usability of the activities during the Program and the assimilation of this knowledge by the SIO with the Organizer making every effort to select specialists who provide a guarantee of high-quality content.

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9. PERSONAL DATA

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1. The Controller of SIO’s personal data shall be Tech To The Rescue Foundation, with its registered office, at Hoża 86/410, 00-682 Warsaw, Poland, entered into the Register of Associations, Other Social and Professional Organizations, Foundations, and Independent Public Health Care Facilities kept by the District Court for the Capital City of Warsaw, XIII Commercial Department of the National Court Register under KRS number 0000937683, NIP (Tax Identification Number) 5272981322, which may be contacted at the following e-mail addresses: personaldata@techtotherescue.org.
2. All information regarding data processing is included in the Privacy Policy available on the Website.

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10. FINAL PROVISION

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1. The Organizer reserves the right to make any changes to these Terms, including changing the date of the Program or canceling the Program, for important reasons understanding as a state of emergency, natural disaster withdrawal, of all Partners and Sponsors or a change in the law making it impossible to organize the Program in the currently indicated manner. 
2. The SIO will be notified of any change made to these Terms and Conditions within 14 days prior to the implementation of such a change. 
3. In matters not covered by these Terms, the provisions of general terms and conditions available at: https://www.techtotherescue.org/terms-of-service shall apply.
4. Except as provided by applicable law, the law of Poland will be the applicable law to recognize disputes and issues related to the Program.

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